Overview
We are working with a fast-paced, collaborative business that is looking for a confident and capable Executive Operations Assistant to join their team. This is a pivotal support role, working closely with senior leadership and internal departments to keep operations running smoothly.
The ideal candidate will have a strong administrative background, be comfortable working under pressure, and be able to juggle multiple tasks with confidence. Some account management experience, such as managing client relationships or supporting sales processes, is also important.
Key Responsibilities:
• Provide proactive administrative support to the Operations Manager and leadership team
• Manage the operations inbox and respond promptly to internal and external queries
• Oversee diaries, coordinate meetings, and organise logistics for internal and external events
• Liaise across departments including sales, purchasing, and warehouse to support smooth day-to-day operations
• Maintain accurate documentation and records, including reports, orders, and customer interactions
• Monitor and report stock levels, support dispatch timelines, and flag any issues
• Follow up with clients to ensure satisfaction and manage ongoing communications where needed
• Prepare reports and presentations using Excel and PowerPoint for internal meetings
• Support business development by ensuring new clients receive a high level of service
• Help drive improvements in operational processes and internal communication
• Uphold confidentiality and professionalism at all times.
Experience & Skills Required:
• Solid background in administrative roles, ideally within a busy or varied environment
• Strong multitasking skills, able to stay calm and focused under pressure
• Experience managing internal or external client accounts, or working in a client-facing support role
• Excellent communication skills and a friendly, approachable manner
• Highly organised with great attention to detail
• Confident using Microsoft Office, especially Excel and PowerPoint
• A proactive mindset with the ability to think ahead and solve problems independently
• Adaptable and team-oriented, with a willingness to get stuck in across departments.
The working hours will be Monday to Friday 8-4.30pm and this will be full-time office based.
In return, you will receive a very attractive salary, free onsite parking, pension, 28 days annual leave, plus your birthday off, plus and additional 3 days annual leave once completed two years of service.
If you have the relevant skills and experience and wish to apply, please send your most recent CV to [email protected]