First City Recruitment

As the Military Events Defence Engagement Assistant your benefits will include…

20 days holiday, plus bank holidays, plus an additional two-week annual leave break at Christmas.

Pension.

Regular team socials and events.

Full support and training.

Excellent progression, with a legacy of promoting from within.

Monday to Friday 8.30 am to 5.00 pm working hours.

You will be working for a successful company that organise global events alongside the Army and Navy. Their event production team is a small group of hugely passionate individuals, who are truly invested into the sectors they serve. Their role is to identify and research the most pertinent and relevant topics that are on the minds of their target audience to craft and publish conference agendas of unrivalled quality and integrity. They are then tasked with identifying and securing the participation of rockstar speakers from the armed forces who are the leading experts in their field. The team is growing, and they are looking for a Defence Engagement Assistant to join them.

This entry-level position, full training will be provided, and this is an excellent opportunity to begin a career in the dynamic defence and event industries. As the assistant your role will include “stewardship”, managing the speaker journey, ensuring consistent communication from agenda sign-off to event delivery and evaluation. You will provide logistical support to speakers, including travel arrangements, presentation requirements and scheduling updates, keeping speakers informed about the agenda, event details and their role in the program. Regularly engage with speakers to ensure they feel connected and appreciated as part of the event. You will also build strong relationships with stakeholders, including military personnel, government officials and industry representatives, actively address any speaker concerns or issues to ensure a seamless experience, helping to create a professional and memorable brand experience for all participants.

As the Defence Engagement Assistant, you will also conduct research to identify trends, topics, and technological advancements. Create detailed profiles of potential speakers, including backup options for flexibility and monitor any challenges and opportunities in the defence domain to refine event themes. This role will also include maintaining organised records of all speaker interactions, event schedules and logistic details, coordinate meetings, calls and deadlines to ensure smooth preparation for events and support the preparation of event materials, including speaker briefs and session outlines. Other tasks include tracking key dates and ensuring all tasks are completed on time. Assist in planning and coordination for event-related activities and provide support to executives, helping them focus on strategic priorities. Collaborate with cross-functional teams to ensure the successful delivery of events and provide on-the-day support, including speaker coordination and support.

To be considered for this opportunity you will need…

As an entry level role and would be ideal for a college or university leaver or someone with some recent experience in an office administration role.

You will need to be super organised, well-spoken, and confident on the phone.

To be a meticulous planner with attention to detail.

To be excited to work for a growing business.

To have an interest in the armed services and defence sector

To enjoy working with a smart team in a fast-paced environment

To enjoy the independence of having your own responsibilities and enjoy working as part of a dedicated team to succeed on delivering results together.

To have a willingness to travel and attend conferences, social events, and other meetings around the world.

This is a rare opportunity to work alongside the Army and Navy with international travel and progression opportunities. They really are a WOW employer.

To apply, please send your most up to date cv to [email protected]